Rules – 2021 Edition

Regulation Cooperathon 2021 – Canada

DURATION OF THE COOPERATHON

The Cooperathon is organized by the Mouvement des caisses Desjardins (“Desjardins”) and it is held from May 20, 2021 12:01 am (EDT) to November 25, 2021 12:01 am (EDT) in Canada (hereinafter “the Cooperathon period”).
Main dates:

  • From May 20, 2021 to October 8, 2021: Participant registrations;
  • From September 20, 2021 to September 24, 2021: Training of teams and assignment of mentors;
  • From September 25, 2021 to October 22, 2021: Training and mentoring program;
  • From October 26, 2021 to October 29, 2021: File submission for the competition;
  • November 6, 2021: Pitch competition – the Canadian Semi-final;
  • November 10, 2021: Announcement of the finalists;
  • November 13, 2021 and November 14, 2021: Pitch competition – the Canadian Final for the Cooperathon Prizes and Open Innovation Challenge Grants;
  • November 25, 2021: Announcement of the winners and the Presentation of Cooperathon prizes and Open Innovation Challenge Grants

ELIGIBILITY

The Cooperathon is open to all people who meet the following criteria:

  • Residents of Canada aged 18 and over at the time of registration;
  • With or without a team;
  • With or without an initial idea when registering. If the participant has an initial idea, the reflection should be advanced as far as possible to the pre-incubation phase (prototyping);
  • With or without a current project when registering. If the project is in progress, the project must be brought to the “minimum viable product” phase as much as possible, or in pre-comercialization (seed);
  • For participants who register for the Open Innovation Challenges, other conditions may apply. To find out the eligibility criteria for each challenge, please refer to the challenge sheets at the following link https://cooperathon.ca/?lang=en#defis

(hereinafter the “eligible participants”)

The following are not eligible as participants: Desjardins executives, members of the jury and people with whom they are domiciled, mentors and people with whom they are domiciled, and members of the Desjardins Open Innovation Department and people with whom they are domiciled.

HOW TO PARTICIPATE

To participate, eligible participants must:

  1. Join the Cooperathon website (https://cooperathon.ca/) and click on the registration button;
  2. Create your user profile and join the section reserved for competition on the Cooperathon collaboration platform, a platform called ‘Global’ (https://cooperathon.global/);
  3. Certify that you have read the Cooperathon 2021 Regulations.

This allows participation in the Cooperathon Training and Mentoring Program. During this period, the teams will advance their business idea and their entrepreneurial project.

It is not mandatory to be part of a team at the time of registration. On the other hand, it is strongly recommended to form teams to work on an idea or a project, throughout the training and mentoring program.

To participate in the competition phase, in the semi-finals:

  1. The team must submit the complete file for their idea or project. The file includes a description of the problem, the solution, the business model, the prototype and a presentation pitch.
  2. The team must have between 2 and 7 members maximum.

AGENDA

  1. Registrations will be open from May 20, 2021 on the site https://cooperathon.ca/. Each person registered for the Cooperathon will have to create their user profile on the Cooperathon collaboration platform, a platform called “Global”. Registration will close on October 8 at 11:59 p.m. (EDT).
  2. Teams can work on an issue of their choice for a sustainable future (‘Your idea. Your project’ challenge, by contributing to the achievement of sustainable development objectives as defined by the United Nations) or can work to provide solutions for 1 to a maximum of 3 open innovation challenges, proposed by the partners of the Cooperathon. For open innovation challenges, it is the team’s responsibility to ensure that they meet all of the challenge eligibility criteria.
  3. On September 25, 2021, teams with initial ideas and projects must be at the maximum phase of Minimum Viable Product (MVP) and incorporated entities must be in pre-commercialization phase.
  4. From September 25, 2021 to October 22, 2021 is the training and mentoring period.
    Individuals and teams without or with an idea and, at most, a conceptual prototype will be classified, upon registration, in the Alpha category. These teams must develop their business model and their solution in the form of a prototype. Highly recommended workshops will be offered throughout the duration of the Cooperathon training program to support them in developing their idea or project and preparing their business model and the prototype of their solution. In addition, these teams will have access to group mentoring.
    Teams, with at least 2 co-founders, and having a working prototype or in the process of becoming functional, at the time of their registration for the Cooperathon, will be classified in the Beta category. These teams must advance their business model, their functional prototype and the validation of their prototype with future users. They will be offered optionnal workshops to support them in preparing for user tests of their solution and preparing for the marketing of their solution. Highly specialized mentors will be assigned to each team for personalized follow-up.
    In addition, the Evaluation Grid which will be used to evaluate the projects during the competition phase, in the semi-finals and the final, will be published on the ‘Global’ platform from September 25, 2021.
  5. From October 26, 2021 to October 29, 2021 is the application period for the first phase of the pitch competition, the Canadian Cooperathon Semi-Final.
  6. The file includes a description of the problem, the solution, the business model, the prototype and the video of the presentation pitch. The video of the presentation should be no longer than 3 minutes.
  7. The submission of the candidacy file must be made no later than October 29, 2021 at noon (EDT) and it is mandatory for participation in the semi-final.
  8. On November 6, 2021, all the teams, having submitted their documents for the Semi-Final, must be available (in whole or in part) to present their solution, in virtual mode, over a total period of 9 minutes including: 1 minute for connect to the video-conference link, 3 minutes for the video of the presentation of the pitch of their project and 5 minutes of questions from the judges and answers.
  9. The selection of the finalists for the Cooperathon Prizes by the semi-final juries will be based on the presentation, the question period and the application file submitted. A common evaluation grid, for all projects, will be used by the juries for the scoring of each team.
  10. The juries of the Semi-Final for the Cooperathon Prizes are recognized experts in the Quebec and Canadian startup ecosystem. Their selection is the responsibility of the Cooperathon organizing team (Open Innovation Department, Desjardins).
  11. The selection of the finalists for the Open Innovation Challenges will be made by the jury of each partner organization that launched the challenge.
  12. The juries of the Semi-Final for the Open Innovation Challenges Grants are high-caliber professionals, selected by the partners who offer the Open Innovation Challenges.
  13. The finalists for the Cooperathon prizes will be announced on November 10, 2021 at 12 p.m. (EDT) with a video broadcast on Facebook (https://fr-ca.facebook.com/thecooperathon/).
  14. The finalists for the Open Innovation Challenge Grants will be announced at the same time as the finalists for the Cooperathon prizes, on November 10, 2021.
  15. On November 13, 2021, all the finalist teams for the Cooperathon Prizes must be available (in whole or in part), in virtual mode, to present their project over a total period of 14 minutes including 1 minute to connect to the link of the video-conference, 3-minute live pitch, 10-minute judges’ question and answer period. The presentations can be recorded by video.
  16. The selection of the winners of the Cooperathon Prizes by the juries of the final will be based on the presentation, the question period and the candidacy file submitted for the competition. A common evaluation grid, for all projects, will be used by the juries for the scoring of each team. (This is the same grid used in the semi-finals.)
  17. The juries of the Final are recognized experts in the Quebec and Canadian startup ecosystem and experts from the Cooperathon partners. Their selection is the responsibility of the organizing team of the Cooperathon (Open Innovation Department, Desjardins)
  18. On November 14, 2021, all the finalist teams for the Open Innovation Challenges must be available (in whole or in part), in virtual mode, to present their project over a total period of 14 minutes including 1 minute to connect to the link of video-conference, 3-minute live pitch, 10-minute judges’ question and answer period.
  19. The selection of the winners of the Open Innovation Challenges will be made by the jury of each partner organization that launched the challenge.
  20. The juries of the Final for the Open Innovation Challenges grants are high-caliber professionals, selected by the partners who offer the Open Innovation Challenges.
  21. November 25, 2021 (yet to be confirmed), is the date of the unveiling of the winners of the Cooperathon prizes and the winners of the Open Innovation Challenge grants. (Note that the date of the unveiling of the winners will be confirmed no later than September 25, 2021)
  22. The cash amount of the Cooperathon prizes will be given by Desjardins to the winning teams, within 30 working days, after receipt of the bank details of all the winning team members. The amount of each prize will be distributed equally among the members of the winning team, as indicated in the list of team members.
  23. Payment of the cash amounts of the Cooperathon Prizes will be made by direct deposit, into the account of each member of the winning teams, if no startup is incorporated. For incorporated startups that win a prize, the amount of the prize will be deposited directly into the company’s account. Members of the winning team are responsible for providing the bank details of the account to be used for the prize deposit.
  24. Each member of the Cooperathon Prize winning teams agrees to sign a declaration and liability waiver form prior to obtaining the prize.
  25. The cash amount of the grants for each Open Innovation challenge will be given directly to the winning team, by the partner or competition organizer who initiated the challenge. The payment of the grants must be made within 30 working days, after receipt of the bank details of all the winning team members.
  26. Payment of cash amounts for Open Innovation Challenges grants will be made by direct deposit, into the account of each team member, if no startup is incorporated. For incorporated startups, the amount of the grant will be deposited directly into the company’s account. Members of the winning team are responsible for providing the bank details of the account to be used for the grant deposit.

COOPERATHON AWARD 2021

The Cooperathon offers four prizes:

  • The Cooperathon Grand Prize for the best solution in the Alpha category (value of $ 15,000)
  • The Cooperathon Grand Prize for the best solution in the Beta category (value of $ 25,000)
  • The Open Innovation Prize (value of $ 15,000)
  • The Ontario-Atlantic-Ouest regional prize (value of $ 5,000)

A team can win more than one of these prizes.

Each partner of the Open Innovation Challenge offers:

  • UA grant for the winning team of its challenge (minimum value of $ 5,000)
  • This grant can be awarded to a team that has won a Cooperathon prize or not.

All the prizes and grants are posted on the Cooperathon website (https://cooperathon.ca).

The organizing team reserves the right to add additional prizes, before the start of the Cooperathon, on September 25, 2021.

Several grants may be added, as new challenges in open innovation are added, before the start date of the Cooperathon, September 25, 2021.

EVALUATION

The evaluation criteria will be communicated to participants after they register for the competition. A project evaluation grid will be available on September 25, 2021, the start of the Cooperathon’s training and mentoring program. This evaluation grid will be used by the judges to evaluate the projects during the Cooperathon competition, Semi-Final and Final phase.

Members of the Open Innovation Challenge jury could use additional criteria to choose the winning team for their grant.

GENERAL CONDITIONS

  1. To be declared a winner for a Cooperathon prize, the winning team selected must meet the following conditions:
  1. Confirm that he / she meets the eligibility conditions and other requirements of these rules; and
  2. Be present during the final.

Failure to comply with one of the conditions mentioned above or any other condition mentioned in these regulations, the selected team will be disqualified and at the discretion of the organizers, the prize will be canceled or this prize will be awarded to another team in accordance with the these participation rules. The same conditions will then remain applicable with the necessary adaptations, if necessary.

  1. To be declared a winner for an Open Innovation Challenge Grant, the selected winning team must meet the following conditions:
  1. Confirm that he / she meets the eligibility conditions and other requirements of these Cooperathon regulations;
  2. Confirm that he / she meets the eligibility conditions for the Open Innovation Challenge, as defined by the partner of each challenge;
  3. Be selected by the partner of the Open Innovation Challenge as the winning team;
  4. Be present during the final; and
  5. Commit to continuing their project in collaboration with the partner who offered the Open Innovation Challenge and the Desjardins Open Innovation Department team (Foundry Program) 3 months for ‘Collision’ type challenges and 5 months for challenges of type ‘Collaboration’.

Failure to comply with one of the conditions mentioned above or any other condition mentioned in these regulations, the selected team will be disqualified and at the discretion of the organizers, the scholarship will be canceled or the scholarship will be awarded to another team in accordance with the these participation rules. The same conditions will then remain applicable with the necessary adaptations, if necessary.

  1. Awarding of Cooperathon Prizes. In the event that the selected participant refuses to receive his or her prize, Desjardins will be released from any obligation relating to the awarding of this prize and may proceed, at its discretion, to the cancellation of this prize or to a new allocation as described. in paragraph (1) of the General Conditions. The prize will be awarded to the team, according to a mechanism defined between the winners and the organization of the Cooperathon.
  2. Award of the Open Innovation Challenge Grants. In the event that the selected participant refuses to receive their grant, Desjardins and the partner organization that launched the Open Innovation Challenge will be released from any obligation relating to the awarding of this grant and may proceed, at their discretion, to the cancellation of this grant or a new award as described in paragraph (2) of the General Conditions. The grant will be awarded to the team, according to a mechanism defined between the winners and the organizers of the Cooperathon.
  3. Validations. All registrations and Declaration Forms may be subject to verification by Desjardins. Those which are, as the case may be, incomplete, inaccurate, illegible, mechanically reproduced, mutilated, fraudulent, deposited or transmitted late, with an invalid or otherwise non-compliant telephone number, may be rejected and will not be eligible for the prize.
  4. Disqualification. Anyone participating in the Cooperathon or attempting to participate by a means contrary to these regulations and likely to be unfair to other participants (example: computer hacking, non-declaration of prior intellectual property) will be automatically disqualified and could be referred to competent judicial authorities. Likewise, projects that have not respected the pre-incubation (prototyping) statuses for Alpha teams and pre-commercialization (seed) for Beta teams will be disqualified.
  5. Intellectual property. The participants agree that the intellectual property of the prototype and the presentation of the solutions during the Cooperathon belongs to the whole team. It is the responsibility of the teams to plan how to distribute this intellectual property, and to ensure its confidentiality, if necessary. If the team uses pre-existing and / or third-party intellectual property, the team must ensure that they have obtained all the necessary rights before using them in the framework of the Cooperathon. Participants who are employees of an organization wishing to use intellectual property material derived from their work should first check with their employer that their participation and use of such material is authorized.
  6. Conduct of the competition. Any attempt to sabotage the legitimate operation of the contest may constitute a violation of civil and criminal laws. If such attempts are made, Desjardins reserves the right to reject the participant’s registrations and obtain legal redress.
  7. Acceptance of prizes and grants. The prizes and grants must be accepted as described on the Cooperathon website and may under no circumstances be wholly or partially transferred to another team, replaced by another prize/grant or exchanged for money, provided that could decide, at its sole discretion, the organizers.
  8. Survey. The finalist and / or winner participants agree to participate in surveys and interviews in order to inform Desjardins on the status of their project.
  9. Collaboration. The participants agree to collaborate, at the request of Desjardins, to allow Desjardins to promote their projects, as well as the promotion of the Cooperathon.
  10. Limits of Liability:
  1. Awarding of the prize. If Desjardins cannot award the prize as described on the Cooperathon website (www.cooperathon.com), it reserves the right to award a prize of the same nature and of equivalent value or, at its sole discretion, the value of the prize indicated in these rules.
  2. Use of the prize. The winner releases Desjardins from all liability for any damages that may result from his participation in the competition, acceptance and use of the prize. The winner acknowledges that upon receipt of the prize or the letter confirming the prize, the performance of the obligations related to the prize becomes the full and exclusive responsibility of the various suppliers of products and services. The winner agrees to sign a declaration and liability waiver form to this effect. The winner of a prize acknowledges that the only warranty applicable to the prize is the supplier’s usual warranty.
  3. Situation out of control. Desjardins will not assume any liability of any kind whatsoever in all cases where its inability to act results from an event or situation beyond its control, or from a strike, lock-out or any other labor dispute in the establishments of the organizations or companies whose services are used for the holding of this competition.
  4. Participation in the Cooperathon. Desjardins will not be responsible for lost entries, any failure, for whatever reason, of the website during the duration of this contest, including any damage caused to a participant’s computer or mobile device.
  5. Participation in the competition. By participating or attempting to participate in the Cooperathon, each person releases Desjardins from all liability and any damage that they may suffer as a result of their participation or attempted participation in the contest.
  6. Other participants. Desjardins will not assume any responsibility of any kind whatsoever in connection with the behavior of other participants in the Cooperathon.
  1. Modification of the competition. Desjardins reserves the right, at its sole discretion, to cancel, terminate, modify or suspend, in whole or in part, this contest in the event that an event or human intervention occurs that could alter or influence the administration, security, impartiality or conduct of the competition as provided for in these rules; no responsibility can be attributed to it.
  2. End of participation in the competition. In the event that, for any reason whatsoever, participation in the contest should end, in whole or in part, before the end date provided for in these rules, the allocation may be made, at the discretion of Desjardins, among the entries duly registered and received up to the date of the event which ended participation in the competition.
  3. By registering, all participants authorize Desjardins to use, if necessary, their names, photographs, images, voices, information on their place of residence, as well as their declarations relating to the prize, if they are part of a winning team, to advertising purposes, without any form of remuneration.
  4. If any paragraph of this rule is declared or found to be illegal, unenforceable or void by a competent court, then that paragraph will be considered void, but all other paragraphs that are not affected will be applied to the extent permitted by law.
  5. These regulations are available on the website www.cooperathon.com and on the Cooperathon collaboration platform, a platform called ‘Global’ (https://cooperathon.global/);
  6. In the event of a discrepancy between the French version and the English version of the rules, the French version will prevail.
  7. The contest is subject to all applicable laws.
  8. Personal information. Personal information collected on participants will be used in accordance with the privacy policy athttps://www.desjardins.com/ca/privacy/management-protection-personal-information/index.jsp.
  9. Decisions. Anyone who participates in the Cooperathon agrees to abide by these regulations and the final and binding decisions of the organizers who administer the Cooperathon.

N.B. The masculine gender is not used without any discrimination and for the sole purpose of simplifying the text.

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We connect passion and talent, communities and academics. Together we develop a socially responsible future.

“Cooperathon” is a Trademark of the Fédération des caisses Desjardins du Québec.

Cooperathon @ FacebookCooperathon @ InstagramCooperathon @ TwitterCooperathon @ YouTubeCooperathon @ Linkedin